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How To Setup HireHop With QuickBooks – HireHop Equipment Rental Software + QuickBooks

How Do HireHop and QuickBooks Integrate?

HireHop can produce your invoices, credit notes, payments and purchase orders. HireHop also has an address book that contains customers and suppliers, as well as jobs where the customer is unique and not in the address book. HireHop also keeps track of what has been paid and credited against invoices, as well as the balance of a customer’s account.

QuickBooks needs these invoices, credit notes, payments, purchases orders and contacts created in HireHop for bookkeeping purposes. With our integration working seamlessly behind the scenes, HireHop tells QuickBooks when they are created or updated so you don’t have to. In turn, HireHop needs to know what payments or credits have been applied in QuickBooks so that it can register invoices as being paid or not.

What Data Does HireHop Send To QuickBooks?

There are two modes to synchronise data between HireHop and QuickBooks – being live or buffered:

In live mode, as soon as you create or edit an invoice, credit note, payment, or purchase order, it is immediately sent to QuickBooks.
In buffered mode they are all kept in a buffer until such time you which to synchronise data between HireHop and QuickBooks. Any invoice, credit note, purchase order or payment that fails to sync with QuickBooks in Live Mode will automatically be put into the buffer for a manual sync. All buffered invoices and credits can be viewed in the Invoices to be Exported report.

HireHop invoices are sent to QuickBooks once the status has been changed to Approved or above. If an Approved invoice is edited, it is re-sent to be updated in QuickBooks. The same goes for Purchase Orders, Credit Notes and Payments.

All new contacts used in invoices and purchase orders are automatically sent to QuickBooks from HireHop.

In QuickBooks, an entry in the address book can’t be both a customer and supplier, therefore, as this feature is available in HireHop, when this happens, HireHop will create two entries in the QuickBooks address book, one for the customer address book, and one for the supplier address book.

Once you have synchronised or connected HireHop to QuickBooks, QuickBooks will authorise this connection for 3 months, after which time HireHop will prompt you to reconnect the next time a connection is needed.

What Data Does QuickBooks Send To HireHop?

Contacts are imported from QuickBooks into HireHop in Settings, enabling you to import only the contacts that you need so that your address book doesn’t become cluttered.

When a payment or credit note is applied to an invoice within QuickBooks, they are sent over to HireHop and registered to the corresponding invoice. The invoice status is then automatically marked as having been paid or not.

How To Setup QuickBooks With HireHop

Setup HireHop with QuickBooks

In HireHop Settings click the Accounts tab.
In the Accounts click the New button on the right of the Accounting Packages table at the bottom of the screen, and a new accounts package window will open.
Click the first option that is titled “Integrate with“, and select “QuickBooks“. You can then set prefixes and start numbers for invoices, credit notes and purchase orders. You can also choose to buffer transactions and sync them when you decide, instead of having live and automated updates. Click the Next button to move on.
The “Accounts” page enables you to enter nominal codes and banks accounts. Click the Synchronise button and HireHop will import all bank accounts and nominal codes from your QuickBooks account. You should delete all the ones you won’t use in HireHop (you can add them back later). There will be one bank account and two nominal codes in bold, these are your defaults that can be changed. The defaults are the ones selected when you don’t assign a nominal to an item. Once finished, click Next.
The next page is your “Tax codes”, again click the Synchronise button and HireHop will import them from QuickBooks. Again you can edit and change the defaults from the automatically set ones. Once finished, click Next.
Lastly is the “Contacts” page. You don’t have to import these, but if you do, you can match ones that are already in HireHop, import others and delete the ones you won’t use. Once finished click the Save button.

You will now see QuickBooks in the Accounting Packages table and some red flashing “Assign” buttons. As HireHop can support multiple accounting packages in the same installation, different ones for individual depots or groups of depots, you have to set which depots use this version of QuickBooks. Also HireHop has tax and nominal groups, again, these need to be assigned to QuickBooks ones.

Click the Assign button next to the “Accounting packages” table, click on the depot and select “QuickBooks” and then click the Save button. If a depot is not set, it will use the default accounting package, if a virtual depot is not set, it will use the parent depot’s accounting package.
Click the Assign button next to the “Nominal groups” table, click on the QuickBooks row and each column to assign a nominal code to a nominal group. Once finished, click the Save button. Any nominal group not set will resort to the default revenue or expense nominal code.
Lastly, click the Assign button next to the “Tax groups” table, click on the depot rows assigned to QuickBooks and click in each column to assign the appropriate Tax codes to the depot, and then click the Save button.

You have now setup QuickBooks and we are ready to go.

Find out more and try QuickBooks Accounting Software for free.

Posted on 20 May 202016 December 2022 by HireHop

QuickBooks Equipment Rental Software – QuickBooks Online Hire and Rental Company & Accounting Software

HireHop effortlessly synchronises your invoices, payments, purchase orders, credit notes and contacts with QuickBooks Online behind the scenes. Utilise the power and extensive functionality of HireHop Equipment Rental Software and QuickBooks Accounting with simplicity and ease, from any device, such as a PC, Mac, tablet or phone, enabling you stay in control of your finances and hires anywhere and at any time.

QuickBooks + HireHop App Together Sync

HireHop & QuickBooks Work Together For You

Invoices and purchase orders seamlessly synchronised
Multiple QuickBooks companies can be used in HireHop
Payments and credits created in HireHop sent to QuickBooks
Credit notes and payments created in QuickBooks for HireHop invoices sent to HireHop
Let HireHop automatically update QuickBooks or choose to batch update
New contacts created in HireHop automatically sent to QuickBooks
Seamless automatic integration as QuickBooks & HireHop work as one.
Synchronisation is live and instant.

HireHop and QuickBooks Integration

Invoices

Invoices created in HireHop are automatically sent and updated in QuickBooks behind the scenes with no need for user intervention.

Payments & Credits

Payments and credit notes can be entered into QuickBooks or HireHop, and then each updates the other, as they both automatically communicate with each other.

Purchase Orders

Purchase orders created in HireHop are effortlessly sent to QuickBooks so that you can match purchase invoices to them to help prevent being overcharged.

Contacts

Import only necessary contacts from QuickBooks. HireHop automatically sends new contacts used in invoices and purchase orders to QuickBooks.

About QuickBooks

QuickBooks is world-leading online accounting software, perfectly built for your small business.

Get a real-time view of your cash-flow
Real-time information anytime and anywhere on your Mac, PC, tablet or phone. It’s business accounting software that’s simple, smart and intuitive.
Run your business on the go
Use the QuickBooks to reconcile, send invoices, or create expense claims from anywhere.
Get paid faster
Faster payments with online invoicing. Send online invoices to your customers. You can even see if they’ve viewed them.
Reconcile in seconds
QuickBooks imports and categorises your bank transactions.

Easily Connect HireHop Rental Software and QuickBooks

Add a new accounts package in HireHop settings, selecting QuickBooks Online as the package type.
Synchronise to import bank accounts, nominal codes, tax codes and contacts from QuickBooks
Assign the new QuickBooks Online connection to the appropriate depots and you are ready to go.

Detailed help..

Posted on 18 May 202016 December 2022 by HireHop

How To Setup HireHop With Xero – HireHop Equipment Rental Software + Xero Accounting

How Do HireHop and Xero Integrate?

Xero accounting software needs these invoices, credit notes, payments, purchases orders and contacts created in HireHop for bookkeeping purposes. With our integration working seamlessly behind the scenes, HireHop tells Xero when they are created or updated so you don’t have to. In turn, HireHop needs to know what payments or credits have been applied in Xero so that it can register invoices as being paid or not.

What Data Does HireHop Send To Xero?

There are two modes to synchronise data between HireHop and Xero – being live or buffered:

In live mode, as soon as you create or edit an invoice, credit note, payment, or purchase order, it is immediately sent to Xero.
In buffered mode they are all kept in a buffer until such time you which to synchronise data between HireHop and Xero. Any invoice, credit note, purchase order or payment that fails to sync with Xero in Live Mode will automatically be put into the buffer for a manual sync.

HireHop invoices are sent to Xero once the status has been changed to Approved or above. If an Approved invoice is edited, it is re-sent to be updated in Xero. The same goes for Purchase Orders, Credit Notes and Payments.

All new contacts used in invoices and purchase orders are automatically sent to Xero from HireHop.

What Data Does Xero Send To HireHop?

Contacts are imported from Xero into HireHop in Settings, enabling you to import only the contacts that you need so that your address book doesn’t become cluttered.

When a payment or credit note is applied to an invoice within Xero, they are sent over to HireHop and registered to the corresponding invoice. The invoice status is then automatically marked as having been paid or not.

How To Setup Xero With HireHop

Setup HireHop with Xero

In HireHop Settings click the Accounts tab.
In the Accounts click the New button on the right of the Accounting Packages table at the bottom of the screen, and a new accounts package window will open.
Click the first option that is titled “Integrate with“, and select “Xero“. You can then set prefixes and start numbers for invoices, credit notes and purchase orders. You can also choose to buffer transactions and sync them when you decide, instead of having live and automated updates. Click the Next button to move on.
The “Accounts” page enables you to enter nominal codes and banks accounts. Click the Synchronise button and HireHop will import all bank accounts and nominal codes from your Xero account. You should delete all the ones you won’t use in HireHop (you can add them back later). There will be one bank account and two nominal codes in bold, these are your defaults that can be changed. The defaults are the ones selected when you don’t assign a nominal to an item. Once finished, click Next.
The next page is your “VAT codes”, again click the Synchronise button and HireHop will import them from Xero. Again you can edit and change the defaults from the automatically set ones. Once finished, click Next.
Lastly is the “Contacts” page. You don’t have to import these, but if you do, you can match ones that are already in HireHop, import others and delete the ones you won’t use. Once finished click the Save button.

You will now see Xero in the Accounting Packages table and some red flashing “Assign” buttons. As HireHop can support multiple accounting packages in the same installation, different ones for individual depots or groups of depots, you have to set which depots use this version of Xero. Also HireHop has tax and nominal groups, again, these need to be assigned to Xero ones.

Click the Assign button next to the “Accounting packages” table, click on the depot and select “Xero” and then click the Save button. If a depot is not set, it will use the default accounting package, if a virtual depot is not set, it will use the parent depot’s accounting package.
Click the Assign button next to the “Nominal groups” table, click on the Xero row and each column to assign a nominal code to a nominal group. Once finished, click the Save button. Any nominal group not set will resort to the default revenue or expense nominal code.
Lastly, click the Assign button next to the “VAT groups” table, click on the depot rows assigned to Xero and click in each column to assign the appropriate VAT codes to the depot, and then click the Save button.

You have now setup Xero and we are ready to go.

Find out more and try Xero Accounting Software for free.

Posted on 10 May 20204 August 2022 by HireHop

Equipment Rental Software for Xero – HireHop + Xero: Hire Company & Accounting Software

HireHop effortlessly synchronises your invoices, payments, purchase orders, credit notes and contacts with Xero behind the scenes. Utilise the power and extensive functionality of HireHop Equipment Rental Software and Xero Accounting with simplicity and ease, from any device, such as a PC, Mac, tablet or phone, enabling you stay in control of your finances and hires anywhere and at any time.

Xero + HireHop App Together Sync

HireHop & Xero Work Together For You

Invoices and purchase orders seamlessly synchronised
Multiple Xero companies can be used in HireHop
Payments and credits created in HireHop sent to Xero
Credit notes and payments created in Xero for HireHop invoices sent to HireHop
Let HireHop automatically update Xero or choose to batch update
New contacts created in HireHop automatically sent to Xero
Seamless automatic integration as Xero & HireHop work as one.
Live and instant synchronisation.

HireHop and Xero Integration

Invoices

Invoices created in HireHop are automatically sent and updated in Xero behind the scenes with no need for user intervention.

Payments & Credits

Payments and credit notes can be entered into Xero or HireHop, and then each updates the other, as they both automatically communicate with each other.

Purchase Orders

Purchase orders created in HireHop are effortlessly sent to Xero so that you can match purchase invoices to them to help prevent being overcharged.

Contacts

Import only necessary contacts from Xero. HireHop automatically sends new contacts used in invoices and purchase orders to Xero.

About Xero

Xero is world-leading online accounting software, perfectly built for your small business.

Get a real-time view of your cash-flow
Real-time information anytime and anywhere on your Mac, PC, tablet or phone. It’s small business accounting software that’s simple, smart and occasionally magical.
Run your business on the go
Use the Xero mobile app to reconcile, send invoices, or create expense claims from anywhere.
Get paid faster
Faster payments with online invoicing. Send online invoices to your customers and get notified when they’re opened.
Reconcile in seconds
Xero imports and categorises your bank transactions. Just click OK to reconcile.

Easily Connect HireHop Hire Company Software and Xero

Add a new accounts package in HireHop settings, selecting Xero in the package type.
Synchronise to import bank accounts, nominal codes, tax codes and contacts from Xero
Assign the new Xero connection to the appropriate depots and you are ready to go.

Detailed help..

Posted on 24 April 20204 August 2022 by HireHop

Coronavirus Business Advice – Save Money and Benefit Entitlement

Coronavirus To help our customers, at HireHop we have done some research into benefits, grants and help you may be entitled to during this very difficult time.

In the governments 2020 budget, they announced many schemes to help businesses, some of which will be addressed briefly below and others in more detail at the bottom of the page.

Statutory Sick Pay:

Small to medium sized businesses and employers can reclaim Statutory Sick Pay (SSP) paid for sickness absence due to COVID-19 for 2 weeks per eligible employee who is off-work.
For eligible individuals diagnosed with COVID-19 or those who are unable to work because they are self-isolating in line with Government advice, SSP will be payable from day 1 instead of day 4, without any medical proof for 7 days. After 7 days, the businesses need to decide if they need evidence.

Business Rates:

Business rates retail discount to 100% for one year, expanded to the leisure and hospitality sectors.
Planned rates discount for pubs of £5,000.
For guidance, you should contact your local council’s business rates department.

Grants (more detailed at bottom of page):

Grants of £25,000 to retail, hospitality and leisure businesses operating from smaller premises, with a rateable value over £15,000 and below £51,000.
A one-off grant of £10,000 to around 700,000 business currently eligible for Small Business Rate Relief or Rural Rate Relief, to help meet ongoing business costs.

Coronavirus Business Interruption Loan Scheme:

Loan of amount up to £5 million (see bottom of page).
First 6-month finance interest free (Government to cover interest for first 6 months).
Government to provide lenders with a guarantee of 80% on each loan (subject to a per-lender cap on claims) without any charge to businesses or banks.
Provisions to provide further discretionary financial support to businesses.

Support with Tax Affairs:

All businesses and self-employed people in financial distress, and with outstanding tax liabilities, may be eligible to receive support with their tax affairs through HMRC’s Time To Pay service.
You can call HMRC’s dedicated helpline on 0800 0159 559 for help and advice.

Mortgage Support:

Mortgage lenders have agreed they will support customers that are experiencing issues with their finances as a result of Covid-19, including through payment holidays of up to 3 months. Please note that unpaid interest will be added to the mortgage, this is not free money.

Other:

Relaxation in planning regulations to allow pubs and restaurants to start providing takeaways without a planning application.
Businesses are encouraged to check their terms of insurance, if they cover for both pandemics and government, as the government and insurance industry confirmed on 17 March 2020, that advice to avoid pubs, theaters etc is sufficient to make a claim.

Cash Grant for Small Businesses

If you are a small business, trading from a rateable business address and qualify for small business rates relief or rural rate relief, you will be entitled to a grant of £10,000. This is basically free money, but only if you are registered for small business rates relief.

Small business rates relief is discount upto 100% on business rates given to businesses who trade from only one premises (a home does not count), or multiple premises where the joint rateable value does not exceed £20,000 (£28,000 for London). You can find your rateable value here. If you have separate limited companies at each depot, each one might qualify, however this is not clear yet.

The rateable value of a property is supposed to be the same as your annual rent. You can easily get Small Business Rates Relief by just phoning your local council who will send you a form that you sign and return. You could even get backdated refunds on past payments if you qualify. Small business rates relief is not automatic, you must apply!

If you don’t qualify for small business rates relief, you may still qualify for the small business multiplier if your rateable value is below £51,000. Again, this is automatic and you need to notify your council, and again you might be entitled to a backdated refund if you qualify.

If your rateable value is around or above £51,000, you should see that per square meter, you are being charged less than far smaller properties in your area, this is due to discount you would naturally get from a landlord for renting so much space. If you feel there is a problem, appeal it yourself here. Don’t use an agent, as the majority will fleece you and demand money indefinitely. All these companies do is fill in online forms and let the VOA (a government department) do the valuation, then charge you fortunes for this.

For companies paying rates, the government is offering a business rates holiday to companies in the hospitality and leisure industry, which by the sound of things, probably does not apply to rental companies who work in that sector. Information is scarce, but it seems for now that this is based on a business premises licensed use, of which a warehouse probably won’t qualify. We still advise calling the business rates team at your local council, as things are changing on a daily basis.

Please note, this only applies to business rates from April 2020 to April 2021 and not previous business rates, so if you are in arrears, you must still pay the arrears, but you might be granted further leniency on your payback schedule if you ask.

Low Interest Loan

From 23rd March 2020, the government has promised loans for SMEs upto £5 million through the British Business Bank, as well as similar loans being offered by many other banks, all 80% underwritten by the government. These are loans and must be paid back. They are also offering to underwrite loans for larger companies, but not much information has been released.

Putting The Company On Hold

This is not ideal, but numerous companies are doing this as they literally have no work. Companies are closing the doors until the storm blows over and paying the employees a reduced rate to stay at home. We are all in this together, and if they want a job after this, they need to help as well. You must get them to sign an agreement that they agree to the reduced pay, otherwise you could find yourself at an employment tribunal.

We are not just suppliers of equipment rental software, we feel that HireHop and our users are all part of a team. We are lucky to have experts in business rates as well as accountancy, and during this difficult time we are more than happy to help our users.

Posted on 19 March 20204 August 2022 by HireHop

Event Hire Software – Software for event, party & AV rental companies

Of all the rental business sectors, event hire is the most challenging, with the most varied demands, workflows and feature requirements. With so many different different lines of stock for hire, with crew allocation, cross hires, route planning and so many other variants, to efficiently manage this huge complexity you need affordable, easy to use, powerful and feature rich hire software, built for your industry.

As HireHop is the only event hire software that more than meets these demands, and due to its power, unique features and its ease of use, most of the largest event rental companies in the UK have switched to HireHop to manage their businesses.

Event Hire Software Specific Needs

Event hire software makes spectacular events easy

At HireHop we don’t want you to change your workflow, after all, it’s your business and you should run it the way you want to, and not based on the limitations of other software. This is why there are numerous ways to do the same thing in HireHop, as well as the ability to customise it to make it work the way you want it to, and do what you want it to do, not the other way round.

HireHop was built with the complexities of event rental in mind. Built with functionality to make your workflow more efficient and cost effective without breaking the bank, thus helping your business run more smoothly. This gives you more time and money to grow your business, instead of wasting time on administration or battling with software to work around your workflows.

Create Amazing Looking Quotes

A basic or bad looking quote can severely damage your reputation and how clients perceive you. HireHop helps you stand out from the crowd, giving you that extra advantage by letting your customers see that your document presentation is as professional as the service you offer.

HireHop has the most advanced, yet easy to use document engine in the world, enabling you to produce amazing and professional looking quotes at the click of a mouse.

Prevent the disappointment of losing lucrative event hires due to basic quotes, and let HireHop give you that upper hand over your competitors.

Lighting, Sound, Rigging, Staging & AV Rental Software

AV, Lighting, rigging, furniture, catering and sound equipment rental software With some of the largest rigging, AV, lighting and sound hire companies in the world now using HireHop, all switching from their old software, a testimony to how powerful and beneficial HireHop is and how beneficial it can be for you.

HireHop not only manages your stock, it can record PAT tests, Loler tests, as well as print out certificates for all items on a job, by literally the press of a button. It has multi-depot functionality, with cross-depot hires, and even crew planning modules.

Catering & Furniture Rental Software

Furniture and catering rental companies have their own unique demands, from using product codes, to chair frames with different seat cushion options, something HireHop not only has, but also makes it easy for the user to manage. With some of the largest furniture hire companies now adopting HireHop, you can be assured that by switching to it, you have made the right decision.

Event Production Hire Software

Every event is different, some events, such as your own productions, will be based on a single day hire charge at a higher base price, others, such as rental to a theatre are based on a theatre week, or a dry hire maybe on a three day week, etc. HireHop is the only event hire software than can handle all of the event hire demands with ease, as well as numerous ways to discount lines or entire jobs in order to accomplish your client’s budget, as well as enabling you to manage your profit margin.
This and other unique features makes HireHop perfect to manage your events, purchase orders and the hires you offer for them.

Barcodes For Your Hire Software

Some companies barcode their products, others don’t. HireHop can work with or without barcodes, or even a mixture of both scenarios. HireHop can even generate barcodes for you, or you can use preexisting barcodes. HireHop also works with almost every barcode scanner, albeit on normal barcodes or QR codes, it even works with RFID labels.

Free Event Hire Software

As our ethos is to deliver a product that helps event hire and rental companies like yours, we even offer a free version of HireHop software for small single user companies to help them get off the ground.

Try HireHop today for free or contact us to arrange a free demo.

Posted on 29 September 201922 December 2022 by HireHop

New Updates & Features – June 2019

We strive to improve our cloud based hire business software by actively listening to our users and implementing the features that they need. We have worked tirelessly to bring you new features and functionality based on users feedback and needs, that many of our users have been beta testing over the past few months. We look forward to continuing our journey together to make the best software even better!

Plugins

Add even more features to your HireHop account through plugins! Multi-Currency is now available as a paid plugin with many more free and paid add-ons to come. Administrators of monthly subscribed accounts can add and remove plugins by navigating Home-Settings-Subscription-Edit. Once your plugins have been selected, you will be informed how much your updated subscription will be and you will be charged any extra amount once confirmed. For annual subscribers who are interested in any of our plugins, please contact us.

Multi-Currency

If you work in different currencies, this is for you! Multi-Currency is available as a plugin at a small monthly cost, which can be set up by following the above instructions. Once enabled, you will have access to unlimited currencies, which can be set throughout the company, depot, job, invoices and purchase orders. For example, you can quote a job in one currency, send invoices in different currencies and create purchase orders in multiple currencies too. When setting the currency, click on link displayed to take you to the relevant xe.com conversion page for the latest currency conversion rates, and simply enter the rate that you wish to use.

New Resource Planner

In addition to the existing Resource Planner, the new planner is a more detailed way of viewing and allocating resources to your jobs. Navigate Home-Management-Resource Management to set up your resources and their skills (labour items) and click on the Resource Planner to view your resources and your labour shortfalls on jobs. Easily switch between Standard and Advanced views from the top right of the screen to make use of both powerful tools! The advanced resource planner lists out your jobs containing labour items and the specific labour items required on the top of the screen. Click on a particular slot to see which resources are available/unavailable on the bottom half of the screen and assign the chosen resource to the job. You can also print and email documents directly from the resource planner too! Tip: if you use the Resource Planner regularly, add the Planner as a Home Page tile from your Settings.

Prioritised Items

By enabling this new feature from Company Settings, jobs that are booked (or set to Provisional) first takes priority over jobs booked later. Example: I own 1 of Item X. I have 2 enquiries for this item with overlapping dates. The first job that is set to Provisional/Booked will not show a shortfall. An extra column of ‘Remainder’ is added to the job, which indicates how many of the item are left after the job’s usage. In the above case, Job 1 will show Available -1; Remainder 0, all in black as the item is prioritised for this job and there is no shortfall. Job 2 will show Available -1; Remainder -1 in red as the shortfall is on this job. However, Job 1 may only be for 1 day, whereas Job 2 is a much more profitable 2 weeks, so users with permission can re-order priorities to alter item availability. To do this, click on the Available number of the specific item within the Supplying list and choose Items priority on the top right of the screen. Drag and drop the to rearrange the priority. This can also be done through the Availability Grid on the Home page. From the same screen, users also have the ability to set Jobs priority, whereby a job can be moved to the top or bottom of the priority list to affect the priority and availability of all items within that job.

Virtual Depots

Create a virtual depot by navigating Home-Management-Depot Management-New with the parent/sibling Depot selected. Virtual Depots share assets with their sibling & parent depots, which may be used for the separation of departments or in cases where multiple companies use the same stock. Virtual Depots can have a different logo, address, VAT number, separate invoice sequences and much more, with even more features to come.

Email Sending

Retry or edit if an email fails to send from your server. To set up your email accounts and ensure your settings are correct, users can navigate Home-Settings-Your Settings.

PDF Rendering Options

More power with 2 PDF rendering engines; Webkit and Chromium.

Barcode Search

Now also from the Menu within Hire Stock Management as well as searching for a Barcode from Home-Search by Number.

Telematics

Add your telematics links to your assets for asset tracking.

Better Gmail Integration

More User Permissions, Search Filters & Settings

Navigating Home-Settings-Your Settings, a new user option is ‘Date autocorrect’. Leave it at ‘Yes’ to remain how it is, or change the Setting to ‘No’ to stop HireHop auto-correcting job date errors when creating or editing a job (e.g. if the Job Finish date is set before the Job Start Date). If an error is detected, instead of auto-correcting, the user will instead be greeted by an warning.

Speed and Security Improvements

Bug Fixes and Other Minor Improvements

Posted on 18 June 20194 August 2022 by HireHop

New Updates & Features – February 2019

Logging

Set up the logging settings for your hire stock items from the Menu within Hire Stock Management. Once set up, you will be prompted on the check-in of an asset to log the amount used. This could be lamp hours, generator hours or blade size on a wall chaser for example. View, track and document the logging history of your assets!

Bespoke price structure editor

HireHop introduces the new simple price structure designer allowing more flexibility on pricing structures for items on jobs of different durations. Navigate Home-Settings-Company Settings-Edit Price Structures-Custom Price Structures to create and edit your own price structures, setting the period and multipliers required. Once saved, this structure will be available to be allocated to your stock items via the price duration drop-down in stock management. Custom price structures allocated to items override and take precedence over the Job price structure for that item.

New Documents

Navigate Home-Settings-Documents-New to add in two newly created documents. The ‘project carnet’ document, allows you to print boxed reports of assets, including weights, values and country of origin to create your carnet reports for all jobs within a project in a single click of a button. If you would like a ‘signature receipt’ on delivery, this document allows the recipient to sign the page, and pressing Save captures the signature with the date/time it was signed.

More Home Page Tiles

Now set management pages of Resource Planner, Hire Stock Management, Resource Management, Sales Stock Management and Address book as your Home page tiles. You can find this option in Home-Settings-Your Settings-Set home page tiles…

New Languages

HireHop is now available in Spanish and Norwegian, with more languages to come! Each user can also view HireHop in English, French, Portuguese and Swedish, by selecting the Language in their User Settings.

Stock Utilisation Report

Stock Utilisation is a new report that is accessible from the Home page, and contains the following columns:

Utilisation = How many jobs the item was used on over the period
Utilisation % = Percentage of jobs done over period item was used on, so if it was used on half your jobs it would say 50%
Qty in stock = How many you currently have in stock
Used = How many used over the period, so if 10 jobs used 2 on each job, it would say 20
Used % = This is the percentage of how many you hold in stock used on average on each job, so if I have 10 in stock and on average I use 2.5 a job, it would say 25%.
Hire In Cost = How much spent hiring it in

Two key columns are the percentage ones as the higher they both are, the more the stock has been used. If, for example, Used % and Utilisation % are always high and there is quite a high hire in cost, you should definitely be looking at buying more. On the other hand, if your Utilisation is low and Used % is low, you should perhaps look at selling some off. Click on the Name of the item to open up another report that breaks down the hires over the period into a graph so you can see exactly how it was used.

Help Videos

Need reminding of how a particular module works or have staff who are new to the system? We have created short how-to videos throughout the system, which are available by clicking here, or on the Help pop-out of the relevant screen.

Smart Categories

Within Hire Stock Management, and when adding items onto your supplying list, the categories now shown are the parent categories only. Click on a parent category to show all items inside that category, as well as all the sub-categories, which can be selected to further filter the list.

New shortcuts, settings and user permissions

Creating an invoice, click on the total owing to add a custom item with that amount.
Ignore, Confirm or Prevent assets whose Service, PAT Test, or other tests such as Loler, have expired or will be expiring on the particular job, from being checked out. Administrators can set this up in Company Settings, to ignore test failures, confirm failures requiring a double scan to check the asset out, or prevent the asset from being checked onto the job altogether.
More user permissions:
- Override the test settings above by allowing the check out of test failures
- Allow certain users to only open their own jobs and projects
- Prevent or allow early checkout of jobs

See if you have shortfalls at a glance

If you have a shortfall of any items on the Supplying list of your Job, the Supplying tab will go red as a warning indicator. As soon as the shortages have been accounted for, the Supplying tab will go back to black.

Email integration

Further email integration features, including integration with Google, 365 and Microsoft Exchange servers.

Speed and security improvements

Continued speed improvements with faster servers and general speed improvements, making some parts of the system 10x faster! HireHop is 100% HTTPS, with even more improved security.

Bug fixes, other minor improvements and much more to come!

Posted on 23 February 20194 August 2022 by HireHop

Plant & Tool Hire Software – Machinery and Tool Hire Company Software

Affordable Plant & Tool Hire Software

Until now, plant and tool hire software has been limited to antiquated and limited functionality server based software choices, that are not only expensive to run and maintain, they are also overpriced, with huge rip off setup fees!

With this in mind, the team at HireHop built feature packed and future proof software for large and small companies in the plant and tool hire industry, to give them an easy to use, modern and powerful equipment rental software solution at an affordable price, with no setup fees and free support.

Gone are the days when software companies extorted you out of as much money as possible for out of date software. Users like you are more savvy today and demand better value for money, as well as the best product for the job, and that’s what HireHop gives you.

Plant and Tool Hire Software for Your Company

HireHop has been built by people who have worked in the hire industry, along with invaluable suggestions and feedback from our users, people like you, who have told us what they need. This has enabled us to deliver software perfectly tailored for plant and tool hire companies like yours, giving you the most intuitive, powerful, versatile and feature rich equipment rental software in the world.

We launched HireHop to the tool and plant rental industry at the Executive Hire Show, resulting in large and small companies switching from their existing software to HireHop due to the numerous advantages it gave them.

Modern Plant, Machinery and Tool Hire Software

HireHop has been built with the latest cloud technology. It is in the cloud, meaning you no longer have to install it, you don’t need to manage your own servers or take backups, and you definitely don’t need to pay for expensive support.

By migrating to HireHop, you will get free updates (we even install them for free), we manage all backups for free, we will give you free support, and best of all, HireHop is affordable. HireHop even drives business your way by recommending you to other users with shortages and adding your hire stock to online directories for free, something no other software in the tool and plant hire industry does.

Don’t get left behind, as the plant and tool rental industry is modernising at an alarming rate, from telematics that is moving to the cloud, even your banking and tax returns live in the cloud.

Meeting Future Needs of Building and Construction Hire Companies

There are always ever changing and unique demands required by tool, plant and heavy machinery hire companies over time. As HireHop is cloud based and embraces all the latest cloud technology, from integrating with your website, as well as G-Suite and Microsoft 365, you are safe in the knowledge that you will not be left behind and will always have an advantage over your competitors.

Strong & Stable Plant And Tool Rental Business Software

Being in the cloud makes HireHop safe. Built on the Amazon AWS $500 billion server network that is used by banks, governments and even NASA, a huge infrastructure that not even the largest plant and tool hire companies in the world can afford to buy. HireHop gives you access to this secure global infrastructure without breaking the bank, leaving you with cash to invest into your business, and not waste on overpriced software.

Don’t pay extortionate prices for old fashioned software, use modern, future prof software like HireHop and contact us today to arrange a free demo.

Posted on 13 February 201913 February 2023 by HireHop

HireHop Rental Software Awarded The “Hire Industry Trusted Supplier” Accreditation

HireHop has been awarded the prestigious Hire Industry Trusted Supplier (HITS) accreditation from the Hire Association Europe (HAE), passing stringent tests on quality, longevity, safety and ethical business practices.

The Hire Industry Trusted Suppliers scheme has been established to promote the highest levels of quality, competence and safety within the hire industry, giving existing and potential customers reassurances that when choosing a HITS accredited supplier, that they are in safe hands as the supplier is fully committed to maintaining the highest level of standards and practices.

Designed to highlight the most trustworthy suppliers, the HITS scheme will help potential customers make an informed decision, as the HITS accreditation is an additional assurance that background due diligence checks have been undertaken, meaning that by choosing a Hire Industry Trusted Supplier, you are safe in knowledge that the supplier is a sound and solid choice.

Keith Jacobs, Director of HireHop says, “We are extremely proud to receive this important accreditation, and we believe that this is an endorsement of all the hard work and effort that we have put into HireHop for the benefit of our customers.”

At HireHop, being the best, most modern and future proof software in the world is not enough, as we want to go the extra mile to not only give our users the best, but also to reassure them that they are in extremely safe hands by using HireHop.

Try HireHop today for free, and see why it is setting the standards for hire business software.

Posted on 13 November 20184 August 2022 by HireHop